Conventions

McVeigh Associates has been a leader in International Convention/Association management since 1990.  We currently support multiple Fortune 1000 corporations for International Convention Management on an Enterprise-wide basis ranging from 5 to 6000 participants housed in as many as 18 hotels.

As part of our expertise, we bring to the forefront and leverage our valuable relationships with the associations themselves and their dedicated suppliers/housing bureaus. We bring the knowledge of convention cycles and booking procedures for both Sponsored and Non-Sponsored Activities within a convention, housing and convention registration.


Convention Registration:

We are well versed in securing group registration as early as possible (early bird registration) to obtain the group discounted rates. Due to our relationships, we are able to secure these registrations and extend the deadline required in many circumstances as well as have agreements in place that they will hold these early bird registrations without any names – as a TBD for us. (Until the countries provide the names)

  • Strict adherence to calendar avoiding attrition
  • Ensure proper payment of deposits, final payments and program reconciliation
  • Convention Registration for Exhibitors, home office teams, international Markets and sponsored physicians from international Markets
  • Set Up appointment with Convention Organizers for Proofing and Obtaining/collection of materials onsite

Ensure Name Changes

  • Distributions of Convention Registration Materials
  • Personalized registration for Breakouts, Dinners and other Ad Hoc Convention Events

In addition to managing conventions on behalf of our clients, McVeigh Associates has been designated as a PCO (Professional Convention Organizer) for several academic and professional associations.


McVeigh’s Association Management Services:

  • Administrative & Executive Management
  • Member/Exhibitor Services
  • Marketing & Communication
  • Financial Services
  • Meeting Management
  • Technology Support

McVeigh’s Professional Convention Organizers – PCO Guarantee:

  • Outstanding Customer Service
  • Proactive Strategies, Thought Processes, Industry Benchmarking
  • Proven Results for exceeding all Goals & Anticipated Levels of Success
  • Ability to optimize short and long term strategic strategies
  • Member and sponsorship satisfaction
  • Complete Financial Management including Documented Cost Savings
  • Full Transparency throughout the entire Project

Professional Convention Organizers (PCO) Services:

We provide full service PCO management for conference/associations including but not limited to:

Conference design, program development, registration, site and venue selection and booking, audiovisuals, IT support, logistics, leisure management, marketing, printing and web services, sourcing speakers, funding, sponsorship and exhibitor sales, financial management, airline ticketing and budget control.

  • Integration and Liaisons with the Association
  • Full Project Management with a Dedicated Team Including all aspects of program, financial, legal etc.
  • Destination Analysis
  • Hotel Contract Negotiation
  • Critical Path with Due Dates
  • Sponsorship Management & Relationship Building
  • CME Accreditation – Educational Program
  • Marketing Communications-Development and Management
  • Exhibit Management & Organization
  • Session Management and Attendance Tracking
  • Technology Platforms – Customized Websites and Database Management
  • End-to-End Housing & Convention Registration Management
  • Full Customer Care
  • Social Event Management
  • Scientific Program Management & Content
  • Faculty Management
  • Abstract & Poster presenter Management
  • Virtual Satellite Presentations and Podcast
  • Enduring Materials
  • Financial Management & Reconciliation
  • Final Statistics for Overall Program
  • Comprehensive Reporting Services