The check-in area of an event is your first line of defense, and you want to make sure it’s running efficiently. This entire process can be daunting and stressful for both guests and event planners, but with the following advice from Event Manager Blog, you can ensure the attendee check-in process goes off without a hitch.
From attendee information and team tasks to lines and check-in locations, organization is essential. Without organization, the entire check-in process is sure to be chaos and will reflect poorly on your company.
- Go with the flow
Long lines and traffic jams are a quick way to make a bad first impression. Ensure each member of your team knows their task and can do it efficiently to get a good flow going.
- Hire help
Bring in the assistance of professionals. Not only are these individuals knowledgeable and organized, but they’re also friendly and have the know how to remain calm under pressure.
- Utilize technology
Numerous apps make the entire event check-in process so much easier. Using technology and making electronic copies of attendee information also prevents things from falling through the cracks.
- Timing is crucial
To keep long lines from forming, timing is vital. If you expect a massive guest list, consider opening the check-in zone hours ahead of time.
- Keep it exciting
Attendees shouldn’t have to wait to get into the event to get pumped up. Dress up the check-in area with music, graphics, and visuals for the entertainment of those waiting.
Read more about the principles of designing a winning check-in zone at Event Manager Blog.
The team at McVeigh Global Meetings and Events has checked in countless event attendees over the years. We’d be happy to help out with your next event. Partner with us today!